Real Estate Administrative Director

Company: Jordan Jankowski Team
Location: Bethel Park
Posted on: May 20, 2025

Job Description:

We are seeking a highly organized and driven Real Estate Administrative Director to join our growing team. This role is essential in supporting both our operational and client-facing efforts, ensuring the business runs smoothly while delivering a top-tier client experience.

Responsibilities:
--- Serve as the central point of communication for all administrative and client-related tasks
--- Manage and respond to all inbound leads in a timely and professional manner
--- Follow up with leads consistently to maintain engagement and move them through the sales funnel
--- Set appointments for agents with qualified prospects and maintain an organized calendar system
--- Plan, coordinate, and execute client appreciation events and team marketing initiatives
--- Oversee transaction coordination from contract to close, ensuring deadlines and compliance are met
--- Create CMAs, listing packets, and marketing materials as needed
--- Maintain and update client databases, CRM systems, and internal trackers
--- Support daily operations and team logistics, including scheduling, communications, and document management
--- Act as a liaison between clients, agents, vendors, and other key partners

Qualifications:

--- Must have a valid Real Estate License
--- Previous real estate administrative experience preferred, but not required
--- Strong communication and customer service skills
--- Proficiency with CRM systems, Google Suite, and basic design tools (Canva, etc.)
--- Exceptional organizational skills and attention to detail
--- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
--- Self-motivated, positive, and a team player

About Company:
We are an equal-opportunity employer. We welcome and encourage diversity in our workplace.

Keywords: Jordan Jankowski Team, Canton , Real Estate Administrative Director, Executive , Bethel Park, Ohio