Classification: ExemptSalary Range: $50,000 - $65,000Reports To:
Director, FinanceDate: June 4, 2021 JOB DESCRIPTION
Summary/ObjectiveThe Capital Projects Manager performs tasks within
their specialized area with a high degree of accuracy and
professionalism. Essential FunctionsSchedule and implement projects
following logical steps and budget along appropriate timelines.
Inspect and review projects to monitor quality and on time
performance. Constantly monitor and report progress to the
Director, Finance and Grants team keeping them informed of any
change orders or additional expenses. Present reports defining
project progress, problems, and solutions to the Director, Finance.
Complete necessary training to comply with SARTA and Federal and
State Procurement requirements. Prepare and distribute requests for
proposals, bids, and other necessary documents related to the
purchase of supplies, equipment, services, and materials. Receive
and examine department requisitions. Process purchase orders,
input, print, and distribute daily. Maintain vendor information
files, state/federal government files, purchasing and contract
files, and open grant files. Maintain a variety of logs and records
relating to procurement and contract administration. Attend bid
openings and tabulate data for terms and price. Coordinate the
bid/proposal evaluation process, providing staff assistance to
evaluation committees by checking references and evaluating price
proposals. Process contracts, review contract documents for
completeness and accuracy, prepare and contract amendments and
change orders. Monitor all purchase and service orders processed to
determine which may be public work projects. Distribute and track
the processing of these forms and act as liaison between the
contractor and agency project managers on the execution of the
forms. Monitor and approve all paperwork for purchase orders for
the agency. Manages the process for all public records requests
throughout the agency. Review and approve project related invoices,
following up with vendors as necessary. Provide SARTA W-9 and
credit application for new vendors. Coordinate with other
departments any documentation required in support of the FTA
triennial reviews, drug and alcohol audits, independent audits, and
state audits. Add and maintain vendor files. Perform special
projects and other duties as required or assigned.
CompetenciesProven Finance or Accounting Expertise. Excellent
Communication Skills. Relationship Management. Microsoft Office
Suite including Excel, Word, and Outlook. History of Successful
Program Management Skills. Strong Independent Judgement.
Supervisory ResponsibilityThis position has no supervisory
Work EnvironmentThis job operates in a professional office
environment. This role routinely uses standard office equipment
such as computers, phones, photocopiers, filing cabinets and fax
Position Expected Hours of WorkTypical days and hours of work
are Monday through Friday, 8:00am – 4:30pm
TravelRare overnight travel may be necessary to attend
educational and professional development events.
Required Education and ExperienceMinimum of a Bachelor's Degree
in Business Administration, Organizational Management, Engineering,
Public Administration, Transportation, or related field. Minimum of
three (3) years’ experience working in a Project Management role.
Candidates with viable combination of education and work experience
may be considered.
Preferred Education and ExperienceFamiliarity with automated
maintenance information systems, inventory systems, purchasing
practices, and enterprise wide asset management software. Accounts
Payable, Accounts Receivable, Payroll, and/or Procurement
Equal Employment Opportunity Non-Discrimination StatementSARTA
is committed to ensuring the values of equity, diversity, and
productivity in the workplace. SARTA is an equal employment
opportunity employer and strives to maintain a diverse workforce
reflective of the community we serve.Other DutiesMaintain a valid
driver’s license from state of residence and a good driving record.
Must be able to comply with SARTA’s Nonsmoking Policy and function
in a nonsmoking work environment. Must pass an employment physical
examination to be certified for the position and maintain a
physical condition which, either with or without accommodation,
allows completion of all essential duties. Must pass a
pre-employment drug and alcohol test. Must be able to comply with
SARTA’s Drug and Alcohol Policy and function in a drug-free and
alcohol-free work environment. Must submit documentation supporting
United States citizenship or an alien lawfully authorized to work
in the United States in accordance with SARTA’s obligation under
the Immigration Reform and Control Act of 1986. Must pass a
criminal background investigation.
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, schedules, and activities may change at
any time with notice or with no notice.