Office Manager

Location: Cleveland
Posted on: June 23, 2025

Job Description:

Exciting Opportunity: Office Manager! Are you ready to take on a dynamic and multifaceted role where no two days are the same? As an Office Manager , you'll be at the heart of the organization, playing a pivotal role in office operations, team coordination, and client relations. This is a unique chance to make an impact in a fast-paced environment, where your organizational skills and proactive attitude will shine! Key Responsibilities: Office Management: Serve as the primary liaison between the company and building management. You'll be responsible for ordering office supplies, greeting visitors, answering calls, and managing the executive suite, including conference rooms, the supply room, and the lunchroom. Administrative Support: Keep everything running smoothly by managing calendars and scheduling for investment professionals. Coordinate travel arrangements, review expense reports, and assist with planning meetings and events. You'll also maintain essential company documents such as the employee roster and payroll calendar while overseeing email communication and datasites. Marketing Support: Help coordinate exciting events and assist with database management and travel arrangements to support the firm's marketing efforts. Annual Meetings & Events: Play a key role in planning and executing the firm's annual meetings and other major events, liaising with venues and participants to ensure seamless coordination. Accounts Payable: Oversee the accounts payable process from invoice procurement to approval and payment initiation-your attention to detail will ensure everything stays on track. Banking & Transactions: Work with the company's online banking system to initiate wire and ACH transactions-help us keep our financials organized and efficient. Investor Relations: Manage the primary reporting portal, maintain a master list of users, and generate key reports for investors-your organizational skills will be crucial here! Payroll: Record employee hours, process expense reports, and handle HSA payments-ensure smooth payroll operations for the team. Compliance: Assist in generating important reports for the Chief Compliance Officer, including restricted securities, website/social media archiving, and IT-related reports. Information Technology: Act as the liaison to the third-party management system provider, submitting maintenance and service requests to keep systems running smoothly. New Employee Onboarding: Help new hires feel at home by distributing important company information, creating CRM and travel profiles, and ensuring they have everything they need to succeed. Skills & Qualifications: A service-oriented mindset and a passion for supporting a team. Proficiency in Microsoft Office, Quickbooks, SAP Concur Travel, Salesforce, and other office tools-plus a knack for quickly learning new systems. Outstanding verbal and written communication skills. Excellent problem-solving abilities and strong decision-making skills. Detail-oriented and highly organized, with the ability to juggle multiple tasks, prioritize, and adapt to frequent changes. Every day brings new challenges and opportunities to make a meaningful impact. If you're looking for a role that offers variety, growth, and the chance to work alongside a dynamic team, this is the position for you! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future™

Keywords: , Canton , Office Manager, Administration, Clerical , Cleveland, Ohio